A DMP is a digital document in which you describe what data you will collect during your research project, how you are going to store and manage the data during the project, and what will happen to the data after the project is finished. The nature of your research project, data to be collected, and the requirements you need to fulfill will determine how you write your DMP.

Points to be covered in a DMP

  • Description of the data to be collected / created in terms of format, file size, and classification (e.g. quantitative, qualitative, or sensitive)
  • Standards / methodologies / metadata for data collection and management
  • Ethics and Intellectual Property concerns or restrictions to protect sensitive information, including study participant confidentiality and intellectual property protection.
  • Plans for data sharing, access, and re-use
  • Strategy for long-term preservation

HKU DMP template

Here is the link to download the HKU DMP template for Research Postgraduate Students . Please note that not every student will create a dataset. Not all datasets used by students should be deposited. To describe this, and as part of the approval of candidature process, the student will,

  • Fill in an online form "DMP Entry Page" (that will be available for access soon). The student will see his/her supervisor(s) names shown there. If wrong, we ask the student to first ask the department or faculty to fix in the "RP System" hosted by the Graduate School, and then return to this page, which will be repopulated with the corrected names.  Other details, such as thesis title may be wrong, but will not need to be fixed here. They can be fixed or changed later in the student's HKU career. If not fixed before, when the final ethesis is received by the Libraries, cataloguers will update these fields with final values. The student need not return to this page to update them.
  • On this page, the student must choose one of four options, A, B, C, or D. Choosing option D, the student can upload his/her DMP. Upload of the dataset is expected later.
  • Choosing the other options will mean that neither a DMP nor dataset will be uploaded. The primary supervisor must approve these choices. If the supervisor rejects the choice, the student must return to this page and choose an option acceptable to the primary supervisor. These options are,
    • A. data is freely available on the internet or in libraries, or
    • B. license forbids deposit.
    • C. no data was used in the research project for the creation of the thesis
  • Upon completing the DMP Entry Page, it will display a proof of completion, which he/she can print if needed. The page will automatically send an email of completion to his/her primary supervisor and any co-supervisor.
  • If the student uploads a DMP, he/she should also append the DMP to the Scheme of Research described in MPH5 & PHD5 of the Procedures, and submit as described there. The DMP will be another criteria in determining approval or non-approval of confirmation of candidature before the expiry of the probationary period.
  • Upon Library receipt of approved e-thesis, the Hub will generate a page as proof which the student is asked to forward to the supervisor, and/or department or faculty. This page will also show the results of submission or non-submission of DMP and dataset.

Other DMP Templates

Students may also use other templates as appropriate. Please consult your supervisor on how to complete the DMP, if necessary. Below are some examples of other templates and checklists to produce your DMP.